Properly managing user access and permissions is crucial for maintaining data security and ensuring that users have the appropriate level of access to reports and data within ReadyWorks.
Consider the following when setting up user access and permissions:
1 - Role-based access control:
Implement a role-based access control (RBAC) system:
- Define roles based on job functions (e.g., Operator, Team Lead, Manager).
- Assign permissions to roles rather than individual users for easier management.
- Regularly review and update role definitions as responsibilities change.
- Principle of least privilege:
2 - Apply the principle of least privilege to minimize security risks:
- Grant users only the permissions they need to perform their job functions.
- Avoid giving blanket admin access; instead, use granular permissions.
- Regularly audit user permissions to ensure they remain appropriate.
- Report-specific permissions:
3 - Utilize ReadyWorks' ability to set permissions at the report level:
- Determine who needs access to each report and at what level (view, edit, run actions).
- Consider creating different versions of reports for different user groups if needed.
- Data sensitivity:
4 - Be mindful of data sensitivity when granting access:
- Identify reports containing sensitive information (e.g., personal data, security vulnerabilities).
- Implement additional safeguards for sensitive reports, such as requiring approval for access.
- Consider using data masking for sensitive fields in reports with broader access.
- User training:
5 - Provide training to users on proper data handling and report usage:
- Educate users on the importance of data security and their role in maintaining it.
- Train users on how to interpret and act on report data correctly.
- Establish clear guidelines for sharing report data outside of ReadyWorks.